HOWTO: Set up multi-factor authentication for Office 365 users
Learn how to setup a multi-factor authentication (MFA) or 2-Factor Authentication for Office 365 users. In Office 365 world, they called it as MFA.
You have two steps to make it happen.
First, is to enable the Multi-factor authentication (MFA) for each users. You need to be the Office 365 Admin to perform this task. Here’s the step-by-step procedure to enable a user.
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- Go to the Office 365 admin center.
- Navigate to Users > Active users. Your screen should look like one of the following:
- In the Office 365 admin center, click More > Setup azure multi-factor auth.
If you’re still using the old Office 365 admin center, next to Set Multi-factor authentication requirements, choose Set up.
- In the multi-factor authentication page, choose service settings.
- Under app passwords, choose Allow users to create app passwords to sign into non-browser applications.This allows users to use client Office applications, but they will have to enter a password of their choosing first.
- Click Save, and then Close.
And the second steps is for your user to to set up their second sign-in method for Office 365.
Step-by-step procedures. Set up 2-step verification for Office 365
By setting up 2-step verification, you add an extra layer of security to your Office 365 account. You sign in with your password (step 1) and a code sent to your phone (step 2).
- Sign in to Office 365 with your work or school account with your password like you normally do. After you choose Sign in, you’ll see this page:
- Choose Set it up now.
- Select your authentication method and then follow the prompts on the page. Or, watch the video to learn more.
- Once you complete the instructions to specify how you want to receive your verification code, the next time you sign in to Office 365, you’ll be prompted to enter the code that is sent to you by text message, phone call, etc.To have a new code sent to you, press F5.
We strongly recommend setting up more than one verification method. For example, if you travel a lot, consider setting up Microsoft Authenticator for your verification method. It’s the easiest verification method to use, and a way to avoid text or call charges.
Next steps.
Step-by-step procedures. Create an App Password for Office 365. The App Password is a One-Time Password (OTP) that you can create and use for MS Outlook, iPhone / Android email, and Skype for Business.
Please Note: The App Password is a one time password and never expires. Though you can delete and replace it if you want to update your app password.
- Sign in to Office 365 using your password and verification code.
- Choose Settings
> Office 365. - Choose Security & Privacy > Additional security verification.
- Choose Update my phone numbers used for account security. This will display the following page:
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- At the top of the page, choose app passwords.
- Choose create to get an app password.
- Choose copy password to clipboard. You don’t need to memorize this password.
Tip: If you create another app password, you’ll be prompted to name it. For example, you might name it “Outlook.”
- Go to the app that you want to connect to your Office 365 account. When prompted to enter a password, paste the app password in the box.
To use the app password in Outlook
You’ll need to do these steps once.
- Open Outlook, such as Outlook 2010, 2013, or 2016.
- Wherever you’re prompted for your password, paste the app password in the box. For example, if you’ve already added your account to Outlook, when prompted paste the app password here:
- Or, if you’re adding your Office 365 account to Outlook, enter your app password here:
- Restart Outlook.
Source: Support.Office.com
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